Privacy policy

Last updated: 9 November 2026

Who we are

GaadiKhata (gaadikhata.co.in) is a vehicle expense and mileage tracker for bikes and cars, run from India. Contact: Instagram @gaadikhata.

What we collect

• Sign-in details. When you sign in with Google, we receive your name, email address and a user ID from Google. We never see your Google password.
• What you enter. Vehicles (name, type, fuel, make and model, vehicle number), fuel fills (date, amount, litres, rate, km reading, fuel station), service records, reminders, traffic challans, and copies of documents you choose to add (for example RC, insurance or licence).
• Photos you scan. Fuel bills, pump screens, km readings, service invoices and challans. See “Bill photos” below.
• An account summary. The date you joined, the date you last used the app, how many vehicles, fills, scans, service records and documents you have, the app version, your device type (for example Android or iPhone) and whether the app is installed. We use this to keep the app working well. It does not include the contents of your records.

Bill photos

When you scan a bill, the photo is sent over a secure connection to our photo reader, which uses Anthropic’s Claude AI to read the numbers and send them back to your phone. The photo reader does not store or log your photos. Anthropic processes the photo only to return the reading; under its commercial terms it does not use it to train its models. A photo is kept in your account only if you save it yourself as a document.

To stop misuse, the photo reader keeps a count of scans per account per day. The count is deleted after two days.

How we use your data

• To show your mileage, spending, service history, reminders and challans.
• To read the numbers from photos you scan.
• To keep the app secure and working well, and to understand how many people use each feature.

We do not sell or rent your data, we do not show ads, and we do not use advertising or tracking cookies.

Where your data is stored

• Google Firebase (Authentication and Cloud Firestore) stores your account and records. Security rules allow only you to read your records.
• Cloudflare runs the photo reader.
• Anthropic reads bill photos, as described above.
• GitHub Pages hosts the website, and Google Fonts serves its fonts. Like any website, these services see your device’s IP address when the page loads.
• Your browser keeps a copy of your records so the app opens quickly and works with a weak signal. Signing out removes it.

These providers may store data outside India.

Payments

“Pay with UPI app” only opens your UPI app (for example PhonePe, Google Pay or Paytm), with the amount filled in when you scan the pump’s UPI QR code. You complete the payment in that app. GaadiKhata never sees your UPI PIN, bank details or payment status.

Who can see your data

Only you can see your records. The GaadiKhata owner can see the account summary described above (name, email, dates, counts, app version and device type) to support users and improve the app. We share data with the providers listed above only to run the app, or if the law requires it.

Your choices

• Edit or delete any vehicle, fill, record or document in the app at any time.
• Delete all data from Settings.
• Delete your account by messaging @gaadikhata on Instagram. We will delete your account and everything in it.
• Use without an account: without signing in, everything stays on your device only.

Security

All data travels over encrypted connections (HTTPS). Your records are protected by Firebase sign-in and security rules, and the photo reader accepts requests only from signed-in users of this website.

Children

GaadiKhata is meant for vehicle owners and is not directed at children under 18.

Changes to this policy

If we change this policy, we will update this page and the date at the top.